Job Details

Part-Time Accounting Administrative Assistant

At Digital Path, you will provide essential accounting support to the department's team and managers, performing a variety of administrative activities to assist Digital Path. Your responsibilities will include processing and maintaining accounts receivable, alongside other basic entry-level accounting tasks. Working under general supervision, you will report to the Department Manager. You will follow clear and well-defined guidelines and procedures, independently managing day-to-day assignments, escalating anomalies to your manager as needed. Your manager will review your work through spot-checks, meetings, and evaluating the results achieved.

This position is a part-time position on-site at our office in Chico, CA and does not qualify for remote or hybrid work arrangements. A typical part-time work week in this role consists of 20-25 hours with daily work Monday through Friday. Due to the confidential nature of the job and the nature of the financial transactions you will be handling, you must be able to pass an in-depth background check. Some long-term advancement opportunities in this role may require a future credit check.

Minimum Essential Duties and Responsibilities

Note: This job description may not cover every task and duty expected of the employee. In fulfilling the responsibilities outlined herein, employees may be required to undertake additional tasks related to or naturally associated with their role, or to perform duties of a lower-level nature as needed.

• Responsible for the day-to-day clerical/administrative functions, including but not limited to, filing, mail management, data management and input and spreadsheet maintenance.
• Verifies, inputs, and retrieves basic and routine financial data transactions in computer system.
• Provides accurate and timely information and assistance to vendors and/or customers, researches and handles issues or daily inquiries on routine matters.
• Provides backup coverage for Accounts Payable.
• Receives customer payments into the database and creates daily deposits.
• Maintains the company/vendor W9 database.
• Organizes and files source documents and other related digital and hard-copy documents according to accepted practice.
• Use of a 10-key calculator, scanner, PC's and other standard office machines to perform calculations and produce documents.
• Manages employee credit cards through expense software, including new card requests.
• Assists with the credit card month-end process.
• Responds to and resolves administrative inquiries.
• Files, documents, and processes paperwork as assigned.
• Conducts research as assigned, summarizing findings and data into reports.
• Aids in annual submission of 1099 forms.
• Performs data entry as required to complete job tasks assigned.
• Helps with the facilitation of various accounting projects.
• Interacts regularly with internal and external customers, vendors, and contacts.
• Attends work on a regular and continuous basis.
• Participates in other projects occasionally, as assigned.
• Other duties as assigned.

Minimum Requirements

• High School Diploma or equivalent with 1-2 years of administrative and accounting experience.
• Basic understanding of debits, credits, balance and income statements, accounts payable and receivable, and use of chart of accounts and general ledgers.
• Intermediate to advanced computer skills with Office 365 and stand-alone applications such as, Excel, Word, and Outlook.
• Knowledge of clerical accounting principles and practices, basic math principles, office equipment, and office procedures.
• Able to pivot priorities and projects with little notice.
• Able to effectively and professionally communicate verbally and in writing.
• Reliable transportation to work with an ability to work the full assigned schedule in-person at our main office.
• Able to remain mission-focused with composure and resilience during stressful and demanding situations.
• Demonstrates good judgment and willingness to learn when information and processes change or are unclear.
• Detail-oriented with strong organizational skills, self-motivated and productive.
• Demonstrate a strong work ethic, including reliability, moral integrity, punctuality, and honesty.
• Able to work well under pressure and with tight deadlines.
• Willing and able to grow from feedback and engage positively in development conversations.
• Able to manage work, time, and priorities under general supervision.
• Consistently provide a positive internal customer service experience.

Physical Requirements

• Ability to sit for extended periods of time and use repetitive motions including writing and typing.
• Use of hands to hold, grip, carry, and physically interact with objects, tools, or controls.
• Requires use of near vision with or without correction, and an ability to see details at close range (such as using a computer monitor, reading reports, etc.).
• Must be able to navigate all areas of the office, occasionally including areas accessible only by stairs.
• Occasionally may require carrying, lifting, pushing and/or pulling objects up to 50 pounds.

Digital Path Offers a Comprehensive Benefits Program

• Sick pay and additional excused leave.
• 401k - 4% employer match.
• Free Residential Internet Service (if you reside in the coverage area).
• Our facilities include an on-site cafeteria with daily lunches, company lunches/parties.