Job Details

The Accounts Payable / Accounting Assistant is responsible for managing accounts payable, accounts receivable, cash reconciliations, purchasing credit cards, and journal entries for a fast-paced, multi-company medium sized family business. The ideal candidate must be able to communicate effectively, possess analytical and problem-solving skills, strong organizational skills and be detail oriented.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Review, obtain approval, allocate (multi-company), general ledger coding, and input a high volume of accounts payable invoices.
• Process bi-monthly check runs, including printing checks, matching checks and back-up, mailing payments to vendors; and filing payments.
• Review, reconcile, code and input employee expense reports and credit card accounts.
• Manage the accounts receivables including entering invoices, billing customers (email invoices), and proactively follow-up on aged invoices.
• Research vendor, customer, and employee inquiries and resolve in a timely manner.
• Quarterly review accounts receivable and accounts payable aging reports and resolve aged items.
• Download daily cash reports from POS systems, reconcile cash receipts including: cash, credit cards, gift cards, and third-party income with bank transactions.
• Assist the Accounting Manager with entering journal entries, preparing bank reconciliations, and year-end audit schedules.
• Provide management with reports, data, and analysis request for month end close and annual audit.
• Takes ownership of additional projects in order to advance the goals of the accounting department.
• General office duties including filing and scanning of invoices, corresponding via email and answering.
• Perform other tasks, as assigned.

JOB REQUIREMENTS:

• Thorough knowledge of accounts payable, including familiarity with the general ledger and financial chart of accounts.
• Intermediate to advanced computer skills in Microsoft Office and Excel.
• Excellent attention to detail.
• Strong organizational ability and data entry skills including 10-key (typing speed: 50 wpm).
• Effective verbal and written communication skills.
• Must be able to work as a team member.
• Ability to work independently and provide information in a timely manner.
• Excellent time management skills with a proven ability to meet deadlines.
• Must be able to thrive in a fast-paced environment and successfully manage multiple projects with ever-shifting priorities.

EDUCATION AND EXPERIENCE:

• Associate degree in a related field or equivalent experience; including completion of basic accounting classes.
• 3+ years' experience in a similar role within a retail, restaurant, or multi-unit environment.

WORKING ENVIRONMENT / MINIMUM PHYSICAL REQUIREMENTS:

• Minimum age of 18 years.
• Full-time position: the position may require weekends and evening work.
• Ability to sit, stand or walk for long periods of time.
• Ability to push and pull up to 30 pounds.
• Must be able to lift up to 40 pounds at times.