Job Details

The Fountain Group is currently seeking an Administrative Assistant for a prominent client of ours. This position is located in Framingham, MA. Details for the position are as follows:

Administrative Assistant (Legal Team Support)

• Duration: 6 Months (LOA Coverage)
• Schedule: 36.25 hours per week
• Work Arrangement: Hybrid - 2 days onsite (team is flexible on which 2 days to support mail rotation)
• Pay Rate: $25.60 - $35.20 per hour

Position Overview: We are seeking an experienced Administrative Assistant to provide high-level support to the VP of Labor & Employment Legal and two Associate Vice Presidents. This role will support a leave of absence (LOA) and requires a seasoned professional who is comfortable working in a fast-paced legal environment handling confidential and complex matters.

Major Areas of Responsibility

• Provide diversified administrative support to the VP of Labor & Employment Legal and two AVPs
• Manage and maintain multiple calendars, appointments, and meetings
• Respond to inquiries, research information, and interface with internal and external stakeholders on complex and confidential matters
• Involve appropriate associates from other departments to resolve issues
• Process settlement check requests
• Organize and maintain files, records, and matter management systems
• Coordinate and organize meetings (catering, room bookings, logistics, follow-up)
• Manage and administer documents and spreadsheets
• Act as proxy for certain internal systems as needed
• Support department mail rotation, including opening and scanning mail
• Assist with meeting, training, and conference preparation and logistics
• Coordinate travel arrangements and process expense reports
• Provide additional administrative support to the Legal Team as needed

Required Qualifications

• 2-3+ years of administrative assistant experience
• Excellent written and verbal communication skills
• Strong interpersonal skills and ability to manage confidential information
• Demonstrated diligence, attention to detail, and follow-through
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint

Preferred Qualifications

• Legal office experience strongly preferred (legal admin/legal assistant)
• Associate's degree or equivalent certificate program preferred
• Experience with legal, matter management, and document management systems

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