Job Details

Job Title

Under the direction of the Court Executive Officer, this position is responsible for the management and administration of fiscal, human resources, administrative, and operational functions as assigned. The position serves as a key member of the court's management team and as such performs complex analytical work and is responsible for developing and administering comprehensive programs and policy. This is a regular, full-time, at-will position and is exempt from the Fair Labor Standards Act.

Examples of Duties

The following duties are typical of those performed by the incumbent in this classification. However, other duties may also be required.

• Preparation and administration of the court's budget.
• Interpretation and implementation of applicable financial and legal regulations.
• Perform technical level account analysis. Preparation and submission of financial statements and reports.
• Conduct regularly scheduled and year end closing of account ledgers and books.
• Plan, organize, and manage fiscal functions including collections, accounts payable and receivable, trust accounting and distribution, audit compliance, financial planning and forecasting, payroll processing and administration.
• Grant administration.
• Administer activities related to procurement and contracts.
• Plan, organize and manage human resource functions including personnel transactions, benefits processing and administration, equal employment opportunity, worker's compensation, and risk management.
• Assist with or plan, organize, and manage human resource functions including recruitment, selection, classification, labor relations, employee development and training, maintaining employee records, discipline, grievances, safety, and compensation as assigned.
• Represent executive management in labor negotiations.
• Perform supervisory duties including hiring and training of staff, assigning work, conducting performance evaluations, participating in disciplinary actions, and resolving employee grievances.
• Supervise assigned fiscal and collections staff.
• Confer with judicial officers, management, and staff to assess operational effectiveness and to implement procedural changes.
• Participate in short and long range planning, policy, and procedure development.
• Review, interpret, and analyze new legislation to determine effects, and implement process changes.
• Recommend, write, and implement court policies and procedures.
• Communicate court policies and procedures to staff, external entities, and the public.
• Communicate and works with external partners and entities. Represent the court in assigned areas.

Typical Qualifications

Any combination of education and experience which would likely produce the desired knowledge, skills, and abilities is qualifying. A desirable combination is as follows: Education: A minimum of a Bachelor's Degree from an accredited college or university in accounting, business or public administration, economics, finance, human resources, or an applicable social science field. Additional fiscal, human resources, and/or court administration education or certification is preferred. Experience: A minimum of four years of progressively responsible experience in a fiscal, human resources, or administrative capacity. Experience in a trial court or Judicial Branch entity is preferred. Experience in a lead, supervisory, or management capacity is also preferred.

Supplemental Information

Knowledge of: Principles of accounting and auditing, including generally accepted accounting principles, practices and procedures, and their application to financial transactions. Accounting principles as it relates to general ledger, payroll, purchasing, accounts payable, accounts receivable, fund accounting, trust accounting, and grant accounting. Principles and practices of budget preparation and administration. Operations, services, and activities of a comprehensive accounting and fiscal program. Principles and practices of policy development and implementation. Principles and practices of basic economics, statistics, and mathematics. Principles and practices of research and analysis, including cost benefit analysis. Principles of human resource administration, including compensation, labor and employee relations, payroll, benefits, recruitment and selection, and leave management. Principles and practices of interpersonal and customer service relations. Principles and practices of employee supervision, training, and performance evaluations. Pertinent Federal, State, and local laws, codes, and regulations. Office procedures, methods, office equipment, and computer software. Skilled in: Making analytical decisions and being able to balance the strengths and weaknesses of different options and decide or recommend the best course of action. Strong interpersonal skills to regularly interact with people, collaborate on teams, and develop positive working relationships with colleagues. Leadership skills to effectively direct staff and oversee the functions of assigned units. Performance management to ensure that workers in assigned units complete their duties and fulfill their responsibilities. Exceptional mathematical skills and attention to detail to ensure accuracy of fiscal and human resource information. Organizational skills to prioritize tasks and manage competing priorities and projects. Strong speaking skills to give presentations and direct staff. Ability to: Participate in the development and administration of financial and administrative goals, objectives, and procedures. Perform demanding technical research and analysis involving the most complex accounting and fiscal issues, while avoiding errors. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Prepare clear and concise administrative and financial reports. Synthesize complex ideas and information into well-organized and accurate documents such as reports and correspondence. Interpret, apply, and explain Federal and State laws and rules, regulations, policies, and procedures. Utilize electronic systems for the management of Fiscal and Human Resources processes and records. Plan, organize, direct, and coordinate the work of lower level staff. Select, supervise, train, coach and evaluate staff. Develop and administer unit goals, objectives, and procedures. Prepare and administer complex budgets. Communicate clearly and concisely, both orally and in writing. Lead and manage assigned staff through change. Establish and maintain effective working relationships with employees, county staff, outside agencies, Judicial Council staff, and court users. Manage projects to initiate, plan, and execute work as a team or direct a team within a scope, time constraint, and resource constraints to achieve the desired objective. Use work-related computer applications such as e-mail, word processing, spreadsheets and/or the internet. Maintain confidentiality of information and exercise discretion and independent judgment.

Benefits

Salary: The range consists of five steps with approximately a five percent difference between each step. Annual performance reviews are conducted, which may result in advancement in steps. Longevity Pay: The Court pays a 5% differential above base salary after 9 years of completed service. Holidays: Employees receive paid scheduled court holidays, one paid floating holiday per year, and one additional paid floating holiday in 2025. Floating holidays are prorated based on date of hire in the first year of employment. Sick Leave: Employees accrue paid sick leave based on hours worked. Accrual at full-time is 12 days per year. Vacation Leave: Employees accrue vacation leave based on hours worked and years of service. Accrual at full-time is as follows: 0 2 full years, 11 days; 3 11 full years, 16 days; 11 19 full years, 21 days; after 19 full years, 26 days. Retirement System: Membership in the Public Employees Retirement System (CalPERS). The benefit formula is determined by CalPERS regulations and is 2.5% at age 55 for classic members and 2% at age 62 for new members. Employees pay 100% of the employee contribution and the court pays 100% of the employer contribution. Insurance Plans: The court makes available multiple health insurance plans, including options for employees and their dependents that are 100% employer-paid, or a cash-in-lieu benefit for opting out. The court also makes available dental and vision insurance plans that are 100% employer-paid for the employee and the option to add dependents at employee cost. The court provides a group term life insurance policy of $75,000. Additional coverage may be elected at employee cost. Retirement Health Insurance: Retirees that have five years of service and meet other CalPERS regulations are eligible to continue using a court-provided health insurance plan and receive employer contributions toward the premium. CalPERS 457 Deferred Compensation Plan: The court contributes $75 biweekly to a tax-deferred long-term savings plan. Employees may elect to make additional contributions. Cell Phone Allowance: A cell phone allowance of $40 biweekly is available if employees use their phone for court business.