Job Details

Sr Financial/Grant Specialist

  2020-06-26     Butte County Office of Education     1859 Bird Street     20.88 - $30.84 hour  

Please note: You may be required to take bookkeeping exam. The date is to be determined. Applicants that pass the test are not guaranteed advancement in the selection process.

BCOE is simultaneously recruiting for a Financial/Grant Specialist - Fiscal Services. The recruitment for the Financial/Grant Specialist and the Senior Financial/Grant Specialist will be merged for interview and hiring purposes. The successful candidate may be hired from either level.

JOB TITLE: Senior Financial/Grant Specialist – Fiscal Services

WORK YEAR: Full-time/ 12 Months/ 260 Days (prorated based on date of hire)/

7.5 hours per day

START DATE: As soon as possible after interviews



SALARY: Salary Schedule 6A, Range 19, $20.88 - $30.84 per hour, placement dependent on experience. Stipend pay for Associate's $250 annually, or Bachelor's $400 annually, or Master's $750 annually, or Doctorate $1,000 annually.

BENEFITS: Generous benefits package that includes Medical, Dental, and Vision for employee and dependents. Sick and vacation leave accrued. Employer paid life insurance. This position qualifies for CalPERS retirement.


DEADLINE: This position is open until filled. To receive full consideration please apply by Tuesday, June 16, 2020 at 4:00PM.


Under general supervision of assigned management employee(s), the Senior Financial Grant Specialist performs a variety of technical accounting duties in the review, analysis and adjustment of assigned accounts; audits assigned budgets; prepares, maintains and assures accuracy of various financial records and reports. Incumbents suggest improvement for operations in the groups where they work.


The Sr. Financial/Grant Specialist classification is the experienced-level position in the series. Incumbents work under only general supervision and perform more complex technical

Please note: You may be required to take bookkeeping exam. The date is to be determined. Applicants that pass the test are not guaranteed advancement in the selection process.

accounting duties in the review, evaluation, and adjustment of assigned accounts. The Contract Support Specialist is the advanced-level position in the series. Under minimal supervision, the incumbent performs complex and specialized accounting duties in support of designated funds and accounts. The Financial/Grant Specialist classification is the entry-level position in the series. Incumbents work under close supervision and perform moderately complex accounting and bookkeeping duties. The duties of the Senior Financial/Grant Specialist are within the skill level of the classification with the option to advance by learning the skills of the Contract Support Specialist classification. Tasks generally exceed the skills and responsibilities expected of the Financial/Grant Specialist. They divide tasks, monitor productivity and work habits within their department. They may suggest improvements for operations to their manager.

ESSENTIAL DUTIES – not in priority order: (May include, but not limited to the following)

1. Assist and/or give direction to Financial/Grant Specialists and county office personnel relating to job duties.

2. Assist in the expenditure and payroll testing for fiscal review of programs

3. Assist in the preparation of annual budgets

4. Calculate and post distributions of expenses, including payroll, allocated administration, copy charges, postage, etc., to various accounts given general instruction

5. Serve as backup to the Financial/Grant Specialist in collecting and depositing funds using current SACS coding

6. Determine proper account codes and process transactions using the organization’s chart of accounts and SACS Manual definitions

7. Divide tasks with the work group

8. Examine the general ledger and make balancing corrections or complete inter-fund transfers

9. Maintain balance and accuracy in single purpose resources, funds or accounts

10. Monitor award status

11. Monitor accounts receivable and payables processes

12. Organize and participate in implementation of new programs, attend required financial meetings, orientations and trainings regarding regulations and procedures; ensure contracts are completed

13. Oversee revenue collection and help in the year-end closing process

14. Perform additional tasks as assigned to like positions

15. Perform general accounting clerical duties, processing transactions and maintaining complete files and accurate records

16. Process and review grants and entitlements accounting work; processing award letters; review for computational and literal accuracy; set up and maintain files; ensure that proper documentation is placed in program files

17. Provide budget status reports for individual departments

18. Provide technical assistance and training to BCOE staff

19. Research and report inconsistencies or unacceptable variances from specific procedures as assigned

20. Review and process state grant data

21. Review and submit claims or reports to other agencies with general direction

22. Review documents for adherence to policies and procedures

23. Serve as a resource to management and BCOE staff on issues of finance, procedures and processes

24. Suggest constructive or corrective measures for the supervisor to use in evaluatingmembers of the group on productivity and contribution to the work environment

25. Work with county auditor and treasurer; maintain and reconcile cash accounts; bank statements and revolving fund account


1. Applicable laws, codes, regulations, policies and procedures

2. Contemporary office methods

3. Correct English usage, grammar, spelling, punctuation and vocabulary

4. Data processing operations related to the maintenance of fiscal records

5. Interpersonal skills using tact, patience and courtesy

6. Knowledge and understanding of financial and accounting principles and procedures

7. Mathematics to the level of beginning algebra

8. Operation of a computer and assigned software

9. Oral and written communication skills

10. Principles of financial record keeping

11. Record keeping and report preparation techniques

12. Technology and computer skills with proficiency in database, spreadsheet, and Internet applications

13. Telephone techniques and etiquette


1. Analyze basic financial records and transactions and determine compliance with County Office and State policies and procedures

2. Audit, verify and transfer large quantities of numbers and related data accurately and ina timely manner

3. Complete work with many interruptions

4. Establish and maintain cooperative and effective working relationships with others

5. Identify problems or issues and determine appropriate course of action within prescribed alternatives

6. Interpret, apply and explain rules, regulations, policies and procedures

7. Maintain confidentiality of sensitive and privileged information

8. Meet schedules and timelines

9. Operate a computer and standard office equipment

10. Pass a bookkeeping skills test given to all applicants for jobs in this classification with a passing score of at least 75%.Perform accounting clerical work requiring the application of prescribed procedures and guidelines

11. Perform mathematical calculations with speed and accuracy

12. Perform physical requirements of the job with reasonable accommodation

13. Plan and organize work

14. Serve as a resource to employees and outside agencies

15. Understand and interpret a variety of financial statements, reports and documentation

16. Work independently with little direction


1. Graduation from high school or equivalent

2. Four (4) years of responsible experience maintaining and/or processing financial transactions, preferably in a public sector environment

3. Completion of specialized courses in accounting, financial record keeping or related field may be substituted for one year of experience


Occasional (less than 25%)

Ability to bend and twist, stoop, and kneel Ability to lift 40 pounds

Ability to carry 25 pounds

Ability to stand for extended periods of time

Often (25 – 50%)

Sufficient mobility to move about an office

Very Frequent (76%)

Ability to stand and move around an office

Ability to work at a desk, conference table, or in meetings of various configurations Ability to see for purposes of reading printed matter and observing staff

Ability to hear and understand speech at normal levels

Ability to communicate so others will be able to clearly understand Ability to operate office equipment

Ability to reach in all directions

Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.

NOTE: This list of essential functions and physical requirements is not exhaustive and may be supplemented as necessary in accordance with the requirements of the job.


1. To comply with the Immigration Reform and Control Act of 1986, all new employees must provide proof of identity and authorization to work in the United States.


TO APPLY: Visit:

Online applications only; no paper copies will be accepted. All online applications must be accompanied by the following attachments; (incomplete applications will not be accepted):

• Cover Letter

• Resume

• Three letters of recommendation required, current letters preferred

Affirmative Action/Equal Employment Opportunity/Handicapped IX Employer Deaf individuals may use the toll-free California Relay Service (CRS). If you have a TTY: (530) 532-5650. If you do not have a TTY: 1-800-735-2922. Upon CRS connection, ask for 530-532-5785 for more information about this recruitment.

Do not contact this company in solicitation of any product or service.

apply below | save job

Apply for this Job

Apply Here

Get more jobs like these sent to your email. Register

Back to Search

Want an email alert with jobs like this one? Sign up today!